Jobs and Volunteers

 Finance Assistant – Newark, NY

The Cornell Cooperative Extension of Wayne County Finance Assistant works under the supervision of the Association Finance Coordinator to provide support for daily financial and business functions of the accounting/payroll process in accordance with Generally Accepted Accounting Principles (GAAP) using computerized double-entry accounting system. 

 Apply Here

In the My Information section be sure to enter your full name, address, email, and phone number(s).

Include a cover letter, resume and at least three references (at least one who is a current or former supervisor or teacher). To attach documents, under the My Experience section use the Select Files button to search for files or use the Drop Files Here box to drag documents into your application. If you plan to upload more than one document, click the Upload icon for each additional document. Please note, once your application is submitted you will not be able to change your submission or add attachments. If you would like to add or update documents to your online application after submission, please contact Kelsey James, Association Lead Human Resources Manager, via e-mail kmr236@cornell.edu.

External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to Applying for a Job with Cornell Cooperative Extension (External Candidate) for additional guidance.

All Internal Applicants: Those who are currently employed by the Cornell Cooperative Extension Association indicated in this job posting must apply online via their employee Workday account, which may be accessed here: http://workday.cornell.edu/

Apply By

All applications must be received on-line by 11:59 pm on December 19, 2024. Position closing dates may change based on Association needs.

Required Qualifications

• High school diploma or equivalent experience.
• Experience relevant to the role of the position.
• Ability to meet travel requirements associated with this position.
• Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
• Ability to clearly communicate (speak, read, and write proficiently) in English.
• Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
• Knowledge of generally accepted accounting principles, procedures, and practices.
• Proficient in computer operations of the Windows operating system, one or more major double-entry accounting software programs, and Microsoft Office Suite including Outlook, Word, PowerPoint, Publisher, and Excel.
• Ability to read, analyze, and interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to prepare and maintain accurate, error-free financial and statistical records.
• Experience with, or commitment to learn association specific accounting software.
• Ability to ensure confidentiality of information relating to financial and sensitive personnel matters at all times.
• Ability to organize and manage diverse workload focusing on identified priorities.
• Ability to work cooperatively, establish and maintain effective working relationships with members of the Association in order to accomplish planned Association objectives.
• Must demonstrate a high degree of accuracy, integrity, sound professional judgment, tact, and maturity to effectively relate to people in order to accomplish Association’s financial goals.
• Ability to work in a typical office environment which may include lifting, moving, and/or transporting office supplies, work related materials, and equipment with or without accommodation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

Preferred Qualifications

• Associate’s degree in accounting and experience with non-profit finance.
• Prior experience in a double-entry accounting software program.
• Experience in budget preparation and management, accounts receivable/payable tracking, expense/revenue tracking, cash flow tracking, reconciliation, reporting, compliance, financial statement preparation.

Position Responsibilities & Essential Functions

Administrative Responsibilities:

Direction – 5 %

Financial Direction

• May assist with anticipating or planning for delegated and assigned administrative functions’ expenses.

Management – 5 %

Financial Management

• May assist with guiding the delegated and assigned administrative functions’ expenses.

Coordination/Operation – 85 %

• Provide support and assist Finance Coordinator with day-to-day bookkeeping duties in accordance with association policy (FORM codes) and Generally Accepted Accounting Principles (GAAP) using a computerized double-entry accounting system. Responsibilities include but not limited to:
• Processing accounts receivable (prepare/process invoices and statements, post receipts, prepare bank deposits)
• Processing accounts payable (prepare/process invoices and vouchers, run and mail checks)
• Disburse and reconcile petty cash.
• Assist Finance Coordinator with preparation of budget reports, and billing for specific contracts/grants.
• Assist with preparation and reconciliation of staff leave time (sick, personal, vacation) as well as related reports as necessary.
• Provide backup to reception as needed.
• Prepare and submit accurate expense reports, mileage reports, receipts/supporting documentation, and/or vouchers in a timely manner per established policy and procedures.
• Maintain confidentiality of all information and data collected, accessed and/or maintained.
• Provide data and information to assist with preparation of reports, impact statements, and success stories for funders, advisory committees, Board, and others as requested.
• This position may require the transport of self and/or program materials/resources in performing position responsibilities.

Professional Improvement – 5%

• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
• Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety – Applied to all duties and functions.

• Support the Association to maintain a safe working environment.
• Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy – Applied to all duties and functions.

• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public.
• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
• Aware of, and adheres to, established Cornell Cooperative Extension Association of Wayne County policies, procedures, and Cornell Cooperative Extension Skills for Success.
• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.

Equal Opportunity Employment

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.

Position Details

This is a full-time (40h/week) non-exempt position. Compensation paid at the rate of $22.50 per hour. Excellent benefits, based on eligibility, including:

• Paid Vacation, Sick, and Personal leave
• Paid Holidays
• NYS Health Insurance Program (including free Dental Insurance)
• NYS Retirement (NYSERS)
• Long-Term Disability Insurance
• Total Care Employee Assistance Program (EAP)
• Tax Deferred Annuity Plan
• Flexible Spending Accounts
• Group Universal Life Insurance
• Personal Accidental Insurance
• Legal Plan Insurance
• Long Term Care Insurance
• Auto and Homeowner’s Insurance
• Pet Insurance
• New York’s College Savings Program
• ClearPoint Credit Counseling Solutions

No relocation or VISA Sponsorship available.

For additional questions please contact Kelsey James, Association Lead Human Resources Manager, e-mail kmr236@cornell.edu

https://ccewayne.org/

Job Title:

Association Accounts Rep II

Level:

006

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Kelsey James

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.

Volunteer

Volunteers are the heart of any organization and Cornell Cooperative Extension is no exception. We believe that everyone can help somewhere to make a difference for a community or in the life a child. Volunteers are a tremendous resource giving their skills and knowledge for the benefit of others in exchange for a thank you. If you have a talent or skill that you would like to share we would appreciate your help.

Prospective volunteers complete an application form. All volunteers will be asked to consent to a criminal background screening at Cooperative Extension's expense, as a means of ensuring the safety and security both of our volunteers and of the people we serve through our programs.

Last updated December 2, 2024